Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Public Disclosure Coordinator (Forms & Records Analyst 3) within the Central Region Office.
Location:
- Central Region Office in Union Gap, WA.
- Upon hire, you must live within a commutable distance from the duty station.
Schedule:
- This position requires on-site work at our office five days per week and is not eligible for telework during the initial probationary period.
- Upon successful completion of the probationary period, flexible scheduling options, including telework up to one day per week, may be available. All flexible scheduling options are subject to management approval and must align with operational needs.
- Schedules are dependent upon position needs and are subject to change.
Application Timeline:
- Apply by June 17, 2025
- This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Central Region Office (CRO) Public Disclosure Coordinator, you will support Ecology’s mission by assisting staff in managing and retrieving documents requested through the public disclosure process. In this role, you will use independent judgement to coordinate complex, multi-program, and cross-regional research to respond and provide agency records in accordance with RCW42.56.
You will provide technical assistance to staff and management regarding public records requests under the Public Disclosure Act (Ch. 42.17 RCW) and partner with the CRO Records Manager to ensure compliance with state records management statutes.
Strong communication skills are essential in this unique and challenging role. You will regularly collaborate with Ecology’s Information Governance Manager, Public Records Officer, Records Manager, program and regional Public Disclosure Coordinators and Records Managers, regional management, other Ecology staff, the Attorney General’s Office, and the public.
As the primary point of contact for all public disclosures within the Central Region’s seven counties, you will frequently communicate both verbally and in writing with Ecology’s regional management and staff across all twelve programs, as well as members of the public.
What you will do:
This position embodies the One-Ecology philosophy and provides high-quality customer service to the public and Ecology staff.
- Analyze requests, track, route, and verify requests received through the agency’s Public Record Office. Clarify requests as needed and consult with Attorney General’s Office (AGO), region program management, and staff on appropriate scope of requests and search criteria.
- Provide professional and technical advice to management and staff to complete complex, high volume, or multi-program/multi-region public disclosure requests. Develop communication plans for providing information to the region and/or to individual regional programs.
- Review all hard copy and electronic records for exemption of information. Consult with the AGO, and other program/regional Public Disclosure Coordinators when necessary to coordinate and ensure records that cross program/regions are provided consistently.
- Manage requests that require sensitivity or confidentiality or those that may result in litigation. Identify responsive records, as well as applicable exemptions for partial (redaction) or total withholding. Work with the AGO as needed.
- Explain public disclosure laws, policies, and processes to the public and regional staff. Train/assist staff on the proper technique for public discloser searching as well as ensuring their knowledge of how public disclosure works in the region.
- Prepare records for inspection and supervise onsite file reviews. Manage appointment reviews by setting appointments and notifying front desk of who is expected. Set up review table and explain review/copy process to reviewer. Return files when review is complete.
- Ensure and monitor the following legal and procedural requirements are complete for each request:
- 5-day letters are complete
- Clarifying requests if necessary
- Due dates for providing records are met
- Closure letter/notification is sent to the requestor
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website.
Required Qualifications:
Six (6) years of experience and/or education as described below:
- Experience with administrative support, forms, and/or records management.
- Education: College-level coursework.
Examples of how to qualify:
- 6 years of experience.
- 5 years of experience AND 30-59 semester or 45-89 quarter college credits.
- 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
- 3 years of experience AND 90-119 semester or 135-179 quarter college credits.
- 2 years of experience AND a Bachelor’s degree or higher.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
- Cover letter, describing your interest in and qualifications for this position
- Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
- Please contact us at 360-407-6186 or careers@ecy.wa.gov
- If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
- For specific questions about the position location options, schedule, or duties, please contact Terra Petropoulos at Terra.Petropoulos@ecy.wa.gov
- If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Central Region Office
Ecology’s Central Region Office serves Benton, Chelan, Douglas, Kittitas, Klickitat, Okanogan, and Yakima counties. The Central Regional Director’s team is a group of hardworking individuals who take pride in their work and being a “team”. It’s a supportive environment where staff are encouraged to explore new and improved ways of doing things.
The ideal candidate to join this team will have excellent people skills and the ability to stay grounded and positive in a fast-paced, dynamic environment. Additional attributes for success include a great sense of humor, problem-solving skills, a willingness to work collaboratively, and the ability to go with the flow. We are a close-knit office and are looking for someone who will be a positive addition to our team.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
